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Grants & Gifts Administrator
Oakton
VA
Administrative and Support Services
Administrative and Support Services
11/16/2018

Seeking a US Military Veteran, National Guardsman, Reservist, and/or Military Spouse to apply as a Grants & Gifts Administrator. Accurately enter and manage data related to donors and donor advised fund grants. Qualifications include Associate’s degree preferred or equivalent experience and database/constituent management software experience.
 
Responsibilities: Veteran Military
Database: Gift Entry and Acknowledgement:
  • Create new donor profiles
  • Enter all gifts and create and mail all gift acknowledgement letters
  • Maintain donor profiles through regular updates, record consolidation and scrub to ensure information fidelity
Database: Donor Advised Fund Grant Check Generation / Grant Check Distribution:
  • In partnership with the Donor Relations Team, ensure efficient and accurate payment of grants from donor advised funds
  • Generate donor advised fund grant checks
  • Prepare and mail grant letters that accompany donor advised fund grant checks to intended grantees
Database:
  • Extract solicitation and newsletter lists from the database
  • Prepare reports from the database for Donor Relations Team
  • Review and check data standards and best practices for information entry and data retention
Donor Relations:
  • Send new donor advised fund welcome packets
Financial Reconciliation:
  • Prepare weekly report to reconcile gifts received with finance department
  • Reconcile daily check logs to deposit slips on a monthly basis  
 
Requirements: Veteran Military
  • US Veteran, National Guardsman, Reservist or Military Spouse.
  • Associate’s preferred or equivalent experience
  • Database/constituent management software experience required
  • Microsoft Excel, Word and Outlook required
  • Must maintain confidentiality of all data and donor information
  • Excellent attention to detail and deadlines
  • FIMS database experience strongly preferred
  • Research abilities preferred

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