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Senior Legal Administrative Assistant
Administrative and Support Services

Seeking a US Veteran, National Guardsman, Reservist and/or Military Spouse to apply for a Senior Legal Administrative Assistant. Provide direct administrative and project support to corporate legal teams. Five years’ secretarial experience in Legal setting and high proficiency in Microsoft Office + Adobe are required.

Responsibilities: Veteran Military
  • Compose, type/merge, red-line, format, proofread and transmit legal documents and correspondence.
  • Provide excellent word processing and formatting support.
  • Input into databases, such as Law Manager; update database information and documents, revise and search databases for corporate entities; and report & record management.
  • Handle execution of documents, including coordinating with signatories.
  • Create/maintain computer/paper-based filing and organization systems for records, reports and documents.
  • Create/maintain up-to-date desk files and permanent files, making entries in RIMS and Law Manager, and transmit to Records Management Section.
  • Maintain contract database and database reporting.
  • Track correspondence requiring responses and keep attorneys up-to-date on status.
  • Review incoming mail and forward appropriately; highlight priority items; track matters requiring response/action; and keep supervisor apprised of status.
  • Answer and screen incoming telephone calls.
  • Assist team with meetings and conference calls, and handle high-priority scheduling issues. Coordinate calendars with Administrative Assistants for Senior Leaders and other associates.
  • Coordinate, schedule, and prepare for meetings, including scheduling conference rooms, preparing agenda items, prior distribution of materials, room set-up, audio visual equipment set-up, conference line initiation, and food and beverage arrangements.
  • Make travel arrangements and coordinate logistics including transportation, reservations, and lodging arrangements. Prepare expense reports.
  • Assist with or take lead role in special projects and assist team leader with overflow as requested.
  • Maintain confidentiality of proprietary materials and information. Protect the privacy and security of clients, customers, and coworkers.

Requirements: Veteran Military
  • US Veteran, National Guardsman, Reservist or Military Spouse
  • High school diploma or equivalent
  • 5 years’ secretarial experience in legal setting
  • Ability to maintain confidentiality of proprietary materials and information is essential
  • Highly proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word), CRM software and Adobe products
  • Fast typing skills, strong written and verbal skills, strong word processing and spelling/ grammar/ proofreading skills.
  • Good time management, organizational and interpersonal skills. Good judgment; professional demeanor.

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